Public Record Request

The Town Clerk's office is responsible for maintaining historical, administrative, operational and legal documents related to the Town of Monument.  Many records are available and accessible for citizen inspection as provided by the Colorado Open Records Act during normal business hours. 

Record requests are reviewed by the Town Clerk to ensure the documents can be made available for inspection.  By law, some documents are confidential or privileged and may be withheld.  Record requests are completed within three business days, unless extenuating circumstances warrant an extension.  In such case, the time period may be extended up to an additional seven days.  Open record requests are delivered electronically unless otherwise requested.   

Fees are charged based on the table below.  If the requested documents are estimated to amount to a substantial fee, a deposit will be required prior to the request being completed.  Any remaining fees are due when the records request has been made available.

Type of Record Fee Additional Charges if Applicable
Copy Fee - Black & White $.25 per page (single-sided=1 page, 
double-sided=2 pages)
If a request takes more than 1 hour to complete
the Town will charge $30 per hour for each 
additional hours spent.
Copy Fee - Color $2.00 per page - up to 11x17 __________________________________________

Certified Copy $2.00 per page Direct costs to the Town (attorney's fees, outsourced
copying, courier, etc.) shall also be assessed. 
Audio/Video Records $25.00 per recording __________________________________________

Photos $10 per cost of reproduction Actual cost of manipulating data per
C.R.S. 24-72-205(3)(4)
Faxes $.50 per page - 10 page minimum __________________________________________

How To Request Records:

Please complete a Records Request form and submit it in one of the following ways:

Fax to: 719-884-8011
Mail to:  Records Request, 645 Beacon Lite Rd. Monument, CO  80132
Deliver to: Monument Town Hall, 645 Beacon Lite Rd. Monument CO  80132
Email to: lhogan@tomgov.org AND rbishop@tomgov.org