of Monument New Sidewalk/ Culvert
Replacement Project 2021|
The Town of Monument is requesting proposals to
install several new segments of sidewalks in the vicinity of the Safeway entrance and along Hwy 105. Proposals will be
received by the Town of Monument's Director of Public Works, 645 Beacon Lite Road, Monument, CO 80132
until June 8th,
2021 at 11:00AM, at which time they will be opened.
PRESUBMITTAL CONFERENCE and SITE VISIT will be held on Tuesday, June 15 \ 2021 at 10:00AM. All
interested contractors should meet at the Monument Town Hall Board Room (645
Beacon Lite Road).
Any questions regarding this Request for Proposals should
be directed to Tom Tharnish,
Town of Monument Director
of Public Works at (719) 499-1126 or via email at
contract documents may be obtained on or after
May 18, 2021 at 10:00am. Contract
documents will be available via email and as a .pdf file.
The Town of Monument hereby notifies all
Bidders that it will affirmatively insure that, in any contract entered pursuant
to this notice, minority business enterprises will be afforded full opportunity
to submit Bids in response
to this invitation and will not be discriminated
against on the grounds
of race, color, sex or national origin
in consideration of an award.
Each proposal must be accompanied by a Bid Bond, to total Five (5%) percent of the amount of the bidder's bid proposal,
without conditions, payable
to the TOWN OF MONUMENT.
Proposal Guaranties consisting
of bid bonds will be retained by the Town until the contract is awarded, provided the time from bid opening to
contract award does not exceed ninety (90) days. The Bid Bonds accompanying the other Proposals will be returned promptly
after the bid opening and verification of the proposals.
The Town reserves the right to withhold payment
from the successful contractor if the work is not performed according to the contract documents, if the request for
payment exceeds the amount of work
performed, or for any irregularity that the Town, in its sole discretion, determines to be a reason to withhold
The contractor to whom a
contract is awarded shall maintain compensation insurance for employees engaged in the work, complying with
the workmen's compensation laws of the State of Colorado. The contractor shall also maintain liability
insurance protecting the contractor, as well as the Town, from claims because of bodily injury (including
death}, property damage, and any other direct physical losses, arising during this contract.
The Town reserves the right
to reject all Bids, and to determine which proposal is, in its sole judgment,
the low responsive
bidder, and which proposal should be accepted in the best interest of the Town.
The Town also reserves the right to waive any informalities in any proposal
after the time announced for the opening will not be considered . No Bidder may alter his
prices or withdraw his Bid after the time announced for the opening or before
the award and execution of a
contract, unless the award is delayed
for a period exceeding ninety (90) days
after the time of opening the bid proposals.
of the Town of Monument
Date: May 17, 2021
INSTRUCTIONS TO BIDDERS
Pre-Submittal Meeting and Site Visit
A pre-submittal meeting and site visit will be held on Tuesday, June 1st, 2021 at 10:00 AM. All interested Contractors should meet at
the Monument Town Hall Auditorium (645 Beacon Lite Road). A walk-through of the site and
identification of the items listed in the scope of work attached to this document
will be conducted
by Town Staff.
Examination of Contract Documents
Each Bidder shall thoroughly examine and be
familiar with legal and procedural documents, general conditions, drawings, and
addenda (if any). The submission of a signed proposal shall
constitute an acknowledgment, upon which the Town may rely, that the Bidder has thoroughly examined and is familiar
with the contract documents. The failure or neglect of a
Bidder to receive or examine any of the contract documents shall in
no way relieve him from any obligation with respect to his proposal or the contract. No claim for additional
compensation will be allowed which is
based upon a lack of knowledge of any contract documents.
3. Interpretation of Contract Documents
No oral representations or interpretations will be made to any
Bidder as to the meaning of the
contract documents. Requests for an interpretation shall be made in writing and delivered
to the Town's Director of Public Works at least three
(3) days before
the time announced for opening the proposals.
Basis for Selection of Contractor
Although price is of
importance to the Town, the Town reserves the right to disqualify any
contractor or reject any or all proposals or waive any informality or irregularity
in any proposal for any reason.
Inspection of Work Site
If a Bidder finds facts or conditions which
appear confusing to him, he may apply to the Town for additional information and explanation before submitting his Bid. However, no such supplemental information
so requested or furnished shall vary the terms
of the contract documents or the Contractor's sole responsibility to satisfy himself as to the conditions of the work to be performed.
The submission of a proposal by a Bidder shall constitute
the acknowledgment that, if awarded a contract, he has relied and is
relying on his own examination of (a) the work site, (b) the
access to the site, and (c) all other data, matters, and things requisite to the fulfillment of the work and on his own
knowledge of existing conditions on and in
the vicinity of the work site to be constructed under the contract, and not on
any representation or warranty of the
Town. No claim for additional compensation will be allowed which is based upon a lack of knowledge
of the above items.
Proposals shall be made on the Bid Forms included herein.
All proposals shall give the total price proposed, both in writing
and in figures, and shall be signed by the Bidder or his authorized representative
with his address. If the proposal is made by an individual, his name,
signature, and post office address must be shown; if made by a firm or partnership, the name and post
office address of the firm or partnership and
the signature of at least one of the general partners must be shown; if
made by a corporation, the proposal shall show the name of the state under the laws
of which the corporation is chartered, the name and post office address
of the corporation, and the title of the person who signs on behalf of the corporation.
proposal shall be submitted with the required documents described herein and shall be enclosed in a sealed envelope,
labeled "Town of Monument New
Sidewalk/ Culvert Replacement
Project 2021". Bidders are warned against making erasures or alterations of any kind, and proposals
which contain omissions, erasures or irregularities of any kind may be rejected. No oral, telegraphic, or telephonic proposals or modifications will be considered.
Total Bid price listed on the Bid Form shall include everything necessary for
the completion of construction and
fulfillment of the contract including, but not limited to, furnishing all materials, equipment,
tools, and other facilities; and all management, superintendence, labor and services, except as may be provided
otherwise in the Contract Documents.
event of a difference between a price quoted in words and a price quoted in figures
for the same quotation, the words shall be considered the amount bid.
prices must be included by the Bidder for each item listed on the Bid Form. The total of the unit prices multiplied by the
quantities provided in the Bid Form shall be
the Total Bid price (TOTAL COST) submitted by the Bidder. Unit prices
listed by the successful Bidder in
the Bid Form will be the basis for any additive or deductive change orders during the execution
of the Work.
N/A- The Town of Monument is a tax-exempt entity..
More Than One Bid
firm, or corporation who has quoted prices to a Bidder is not hereby disqualified from submitting a sub-proposal or quoting prices to other Bidders.
Disqualification of Bidders
If there is reason to believe that
collusion exists among the Bidders, none of the Bids of the participants in such collusion will be considered. The
Town may likewise elect to reject all Bids received.
of Monument reserves the right to consider as unqualified to do the work any Bidder who does not habitually perform
with his forces the major portions of the work involved
in construction of the Improvements embraced in this Contract.
11. Rejection of Proposals
The Town reserves the right to reject any or all proposals
or to waive any informality or
irregularity in any proposal. The Town further reserves the right to reject any proposals which are incomplete, obscure, or
irregular; any proposals which omit a Bid on
any item on which
Bids are required; any proposals which omit unit prices if unit prices are required; any proposal in which unit prices
are unbalanced in the opinion
of the Town; and any proposals from bidders who have previously
failed to perform properly or to complete on time contracts of any nature.
12. Award of Contract
The award of the contract or contracts will be
made to the most responsive; responsible Bidder(s) whose proposal complies with all the
requirements stated herein. Bids will be compared based on the total
amount bid for all Bid items included in the base Bid, plus consideration of
the Bidders' qualifications, as
previously stated in Section 4 of this document.
The Town of Monument reserves the right to
select the Bidder(s) whose proposal for base Bid and unit price Bid items is most advantageous to The Town.
The Town also
reserves the right
to reduce the scope of work based upon prices
received, if the total pricing exceeds the budget for the project.
3 working days after the time of opening proposals, the Town will act either to accept a proposal
or proposals, or to reject
Contract is awarded, the award will be made within 90 calendar days after the opening
of proposals to the lowest bidder whose proposal complies
with all the requirements prescribed. The acceptance of a proposal (or award of the contract) will be evidenced by a Notice of Award of
contract in writing, delivered electronically to the Bidder(s) whose proposal
is accepted. No other act of
the Town shall constitute acceptance
of a proposal. The award of contract(s) shall
obligate the Bid(s) whose proposal is
accepted to furnish evidence of insurance, and to execute the agreement set forth in the contract documents.
Execution of Contract
The contract agreement(s) shall be executed by the successful
Bidder(s) and returned to the Town, together with the evidence of insurance, 100% Performance Bond within ten
working days following award of the contract(s). After execution by the Town,
one copy shall be returned to the Contractor(s).
Failure of a Contractor to execute the contract within the
specified time shall be just cause for withdrawal of the contract
award by the Town.
|5/17/2021 8:00 AM
|The Town of Monument is requesting proposals to install several new segments of sidewalks in the vic
|6/10/2021 11:00 AM
|A PRESUBMITTAL CONFERENCE and SITE VISIT will be held on Tuesday, June 15 \ 2021 at 10:00AM. All int
|Any questions regarding this Request for Proposals should be directed to Tom Tharnish, Town of Monument Director of Public Works at (719) 499-1126 or via email at ttharnish@tomgo v.org.